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03/24/2014

5 Tools to Get Out of a Communication Rut

IStock_000001355840_web2So often our communication in business gets in a rut - we do things the same way day after day.  I recently read a story about an actor who was having a difficult time "getting into the flow" while practicing his scenes for an upcoming rehearsal.  He felt disjointed, uncomfortable, and uninspired.  He was in a rut.  The next day some people were gathered in an adjacent room so he had to change his practice routine so that he would not disturb them.  He went to the opposite side of the room and spoke in a quiet voice.  He found that his mood and demeanor were transformed.

While we are not practicing to perform in an actual play each of us performs on our own "stage" every day, whether it is a team meeting, a one-on-one conversation, a phone call, or a presentation.  How we present and conduct ourselves goes a long way towards our ability to shape and be successfully in the "scene."

Too often we get stuck in a rut where we do things the same way every time.  We lead meetings the same way, we prepare the same way for presentations, we approach someone the same way for a one-on-one discussion.

Instead, if we are serious about becoming a great communicator that is highly proficient at what we do, we need to mix things up and continue to try new things.

Try these 5 simple tools to simply do something different:

1. Stand

If you always sit down to lead a meeting, try standing.  Standing changes your energy level and commands more respect.  In fact, studies have shown that people are more persuaded by people who are standing as opposed to sitting.

2.  Add Emotion

On a phone call or a one-on-one, change the inflection of your voice to add some emotion to it.  Just once.  How does that change the conversation and even your energy level?

3. Use Silence

In your next briefing or presentation, strategically insert silence.  Make a statement to your audience and let it hang out there for a few seconds before speaking again.  Silence is one of those simple but powerful tools to keep your message from getting in a rut.

4. Do Something Unexpected

If you always start the meeting the same way, do something different.  Try an icebreaker.  Tell a (tasteful) joke.  Have your "audience" do something unexpected, such as find one thing they don't know about another person.

5. Tell a Story

One of the single most powerful tools you can use to spice up your communication effectiveness is to inject a story.  Tell a story to start off a meeting, presentation, or even a one-on-one.  Keep it short and concise and tie it into the objective for your conversation.

I find often that our level of confidence in our job is tied to our level of confidence in communicating to others.  Try something new each day and watch how the effectiveness of your "performance" increases.


 
 


 

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